A board meeting reminder is a vital method to ensure participants are well-informed and prepared for a scheduled event. It usually contains important information such as the title of the meeting as well as the date, time, location (or virtual platform) as well as pertinent agenda items. It also serves as a gentle reminder to participants my response to go through their materials and organize their schedules. A well-crafted reminder can be sent regularly using templates and tools to help encourage participants to attend scheduled meetings and to reinforce the importance of these meetings.
To create an effective and memorable reminder for your meeting Take a look at the following tips:
Use a friendly tone to encourage recipients to respond or confirm attendance. ensure you send clear email copy that contains all pertinent information. Also, make sure to include the link for the meeting and/or the platform’s details to lessen the chance of miscommunication or oversight.
It is recommended to send reminders at strategic intervals, such as an initial reminder one week prior to the meeting, a second reminder on the day prior to the meeting and finally a final reminder on the day before the event. This will reduce the time needed to prepare for meetings, and increase the probability of having a positive outcome.